Particulars refer to miscellaneous details like address, transportation, forms, duty, etc., which are relevant in almost all the transaction screens. This is a popup window that appears when you click on the Particulars button found in the screen itself.

Fields & its description:

Address Info

• Payment Terms

Specify the payment terms that were agreed upon in this column.

• Mode Of Payment

Select the mode of payment. This may be cash or credit payment. You can also specify if this was across the Counter payment (Bank). Letter of Credit (LC)  where the bank accepts the payment commitment.  Bill Of Exchange (BOE) can also be selected.

• Shipment Type

Select if the transaction’s shipment type is Domestic or Export.

• Mode of Delivery

Specify the transporting mode of delivery from the given options.

Please note that there are two similar fields (party and party branch). Left hand side features details for billing and the right hand side is for shipping.

• Party

Choose the party for which the billing is to be accepted. Similarly select party for shipping in the next field.

• Party Branch

Similarly select the particular branch of the party for billing and shipping.

Based on your selections, Billing Address/Shipping Address will be automatically selected.

Transportation

• LR no/ Date

Enter the Loading receipt number and date in their respective fields.

• Empty Weight

This is the weight of the lorry/truck without the load.

• Load Weight

Specify the weight of the lorry along with the load.

• Transporter

Select the party responsible for transporting.

• Vehicle

You can note the vehicle used for transportation in this field.

• Driver

This may be an employee within an organization or otherwise, select that option here.

• Gate Entry

Select the specific gate entry where this transaction belongs in this field.

There are also fields for entering the Delivery terms, instructions and special instructions if required.

Misc.

• Type

Bulk if this transaction is for bulk orders and Sample when this is not an actual sale but only a sample of the goods.

• Season

Select the season when this transaction is taking place.

• From/To Country

Specify the source and destination country for which the transaction is taking place.

• From/To Port

You can also specify the ports in the from and to fields accordingly.

• Excise Register

Here you can select the excise register associated with this transaction.

• Last No

This relates to your excise register entry from which all the values are maintained.

• Term Set

Select the specific term set agreed upon for this transaction.

• Despatched On

Specify the exact time and date when the goods got despatched.

Forms

If there are forms applicable to this transaction then they will appear here. E.g. C form, F form, etc., details will be generated if your settings are supported.

Duty

• Party Branch

Specify the party branch for which the duty is to be paid.

• Bill Number/Date

This is the bill number and date of the duty paid. Enter the relevant details respectively.

Contract

The contract information you enter here is applicable to the whole document including the individual items available within the contract.

• Effective From/To

Specify the contract period with starting and ending dates in Effective from and to fields respectively.

Standard Bill

• Revision Number/Date

Keep track of revisions made to the contract by entering revision number and its date.

Separate Bill

• Doc Status

It refers to the current status of this contract document.

Pending/Prestart   –   The contract is at its pre-implementation stage.

Running                      –    Contract is currently running.

Amended                    –    If this contract was subject to changes.

Completed                 –    Contract period is completed.

Terminated               –    Due to various reasons, the contract has been terminated.

• Doc Type

Choose one of the document types in this field.

New                       –  If this contract is new.

Amendment        –  Contract is revised.

Supplementary –  This is a supporting contract.

• Contract Type

There maybe several contract types available, choose a suitable one here.