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GoodBook Stores Masters

Material Management Masters refers to the standard and semi-standard information that are required to be maintained in order to have an effective management of material. Stores module of GoodBooks provides the necessary options for creation and management of these standard masters.  These include details like Item Master, Stores Master etc.

The following table lists these masters with related information.  Details of each of these masters are provided in a separate section. The list is aimed at providing an overview of the masters in GoodBooks Stores.

These masters can be classified into four categories

  • Main Masters

Refers to core masters that are essential for the Stores Module

  • Sub Masters

Refers to the masters required in filling up the main masters. These are information to be prepared in a master format and are used in preparing the Main Master characteristics

  • Common Masters

Refers to masters that are used in Material Management module. But are also are required in other modules. These are typically created in GoodBooks Administration module.

  • Feature Based Masters

GoodBooks Material Management has lots of advanced features, which are required for selected industries and products. Based on the needs of an enterprise, these features can be activated. The masters related to these advanced features are classified under the Feature Based masters section.

The following table lists the masters required under each of these categories. Corresponding section in the user guide gives detailed information about that particular master.  The Data Collection Sheet annexure can be referred for sample and details on most of these masters.

 

Contents

Main Masters

Masters Particulars
Item Master Lists of materials dealt in an enterprise along with various details specific to that item.  These details are used to capture the information about the item in terms if its nature, classification, tax and duty related information, pricing and commercial information etc.Please refer to the section on Item Master for further details
Item – Stores GoodBooks Item Master is a central repository of all types of item.  Enterprises having multiple businesses and braches and which are having different types of materials need to create all of them using the item master option.However, each of the branch, division and even warehouse may use only a subset of the total item list.  The applicable items for a particular entity can be selected using the item vs company option.The setting can be done for Company, Branch , division and Store.  Material Information relevant to a particular store (which is different from the information given in the item master) can also be specified.This option gives the list of items applicable only during transaction.

 

Sub-Masters & Common Masters

 

Masters Particulars  Location
Item Category /Sub Category Classification of items based on the characteristics of the item.  As the range of items is huge, classification may have to be done in multiple levels.Categorization is one such classification. Stores
Item Group Grouping of items based on some characteristics. Stores
Item Price Category Classification of items based on the commercial terms of an item.  This is applicable mainly in sectors where commercial terms like credit period, credit limit etc are fixed based on set of items. Stores
UOM Units of Measurement for items.  GoodBooks supports multiple or single level of units of measurement, like Nos, KGS etcSee also Item Vs UOM Stores
Brand List of Brands that are being dealt with.  This can be enterprise own or vendor brands. Brand wise analysis of items is important in various enterprises. Stores
Pack Master List of various modes of packing that are required to be tracked.See also Item Vs Pack Stores
Quality Master Quality Specification for various materials can be defined.See also Quality Specification Stores
Stores Master List of Warehouses /stores or go downs. Admin
Process Master GoodBooks provides facilities to track the materials at each stage of the process cycle. This can be done either using a different item-code or with same item code and different process codes. Admin

 

Feature Based Masters

 

Masters Particulars  Location
Item vs Pack Enterprises that have items, which need to be tracked on the Packing, may use this feature.E.g. Spinning Mills for both Raw material and Finished GoodsDistribution and Logistics companies for tracking at the package/carton/case level etc Stores
Item Vs UOM Business where material handling is done at different units at different stages or operations may use this feature. Stores
Item Vs Quality Materials, which are to be tracked along with quality parameters and specifications, may use this feature. Stores
Allocation Masters GoodBooks has project or order based material management.  Projects or made-to-order type of items can be tracked on the overall and on individual project basis Stores
Bill-of-Material (BOM) For manufactured items, the details of composition of items (or recipes) are specified.This detail is used in various material planning activities.

 

 

 

 

 

 

 

 

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