Batch allocation is used for matching the bills, to check if there is any conflict.

Fields & its description:

• Transaction Type

Transaction type refers to the financial nature of the voucher.

• No & Ref. No

The document number and reference number is set automatically unless specified otherwise. These are for reference purposes.

There are also save template and load template buttons. After creating a voucher, you can save this as a template so that similar vouchers can be created quickly. This is possible by clicking on the load template button.

•  Date & Valid till

Enter the date for which this voucher is applicable. The initial date along with its validity date should be specified.

Check the reverse field if modification is not allowed.

• D/C

Choose either Debit or Credit to indicate the type.

• Org. Unit

Select the OU unit of your company for which this transaction has taken place.

• Account Code &Name
  

Enter the account code or name which is the target account of this transaction.

• Currency

Select the currency used for the transaction.

•  Conv. Factor

Type the conversion factor for the currency you have selected in this field.

• Amount

Enter the base amount in this field.

• Debit

Debit is Conv. factor*Amount and this value is calculated automatically. This field is active only when “D” is selected in the first field.

• Credit

Credit is Conv. factor*Amount and this value is calculated automatically. This field is active only when “C” is selected in the first field.