Single visitor pass screen be used to record and store information about the visitors who visit your organization. Single visitor is used for storing information about visitors who visit on a solitary basis. For regular visitors, go to Multi Visitor Pass screen.

Fields & its Description:

• Type

Type refers to the type of visitor visiting the organization, which can be a supplier, customer, group company (employees belonging to another branch) and others.

• Visitor Name

This is the name of the visitor. Select the visitor from the pick list. After selecting, the subsequent fields like Organization, Place and Mobile number along with the picture if any are filled automatically (based on Accounts>Master>Ledger>Contact).

• Person To Meet

Here, the person who is to be met is specified in this field. Select the employee from the pick list.

• To Visit Department

The department where the employee who is to be met belongs is selected in this field.

Approved By

• Employee Code & Name
  

This field is to indicate the employee responsible for authorizing the visit. Select either the code or name of the employee from the pick list.

• No. of Persons

Here, the total number of persons visiting the organization is selected.

• Purpose

The purpose of the visit is to be mentioned in this field.

• In Date & Out Date

The date of arrival and departure of the employee is to be mentioned in this field.

• Time In & Out

The arrival time and departure time of the visitor should be mentioned here.

• Card

Enter the number of the visitor pass card if any provided to the visitor.

• Vehicle Type & Number

The vehicle type used by the visitor can be selected along with the vehicle’s number.

There are also fields provided to indicate visitors who bring electronic gadgets like cameras and laptops. Information regarding these details can be specified.

Below is a demo of the generated visitor pass.

[expand title=”How to add an entry in single visitor pass screen?”]

1. Type all the visitor pass details in the fields.
2. Click on save after completing. The data you have entered shall be saved.[/expand]

[expand title=”How to edit an entry in single visitor pass screen?”]

1. Select the field you want to edit and modify it.
2. After the editing is done, click on the update button.[/expand]

[expand title=”How to delete an entry in single visitor pass screen?”]

1. To delete the whole entry, choose the visitor pass number you want to delete.
2. Click on the delete button.[/expand]