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Payroll Processing Process flow (Every Month)

Contents

Pay Processing

Any organization has several employees that lie under different categories, having different components of Earnings and Deductions. Payroll is governed by Statutory Regulations like PF, ESI, and Professional Tax that are subject to change and specify the number of mandatory forms that need to be filed by the employer every month. Our Payroll module enables you to deal with these issues in a simple, automated manner. Below are the steps which explain the process that needs to be performed every month. Step 1: Create a Pay Period.   The pay period screen is used to define the details such as the number of working days, attendance type, pay configuration, and overtime type, etc. Click Pay Period for a detailed explanation. Step 2: Create Register (Staff and Staffing). Once the Pay Period is created, the Register Creation needs to be processed used to create an attendance register for the Pay Period as chosen by the organization. Click Register creation for a detailed explanation. The register created here will be added to the Daily Attendance screen. Step 3: Add periodic entry (fine, TDS, etc). The Periodic entry is created to link the pay period with a specific organizational unit or specific pay group or particular employee or multiple employees etc. The Multiple Employee screen is used for processing the salary for a specific group of employees. Click Multiple Employee for a detailed explanation. Step 4: Add Advance Entry (if any). The advance screen is used to record information regarding the advance payment done by the employee. Click Advance Payment for a detailed explanation. Step 5: Make an entry in monthly attendance, if your company has a Monthly attendance type. The monthly attendance screen is used to record the employee's attendance on a monthly basis. Click Monthly Attendance for a detailed explanation. Step 6: Validate Payprocessing Follow the below steps to validate the Payroll Processing. Go to: Transaction > Payprocessing - Payroll Processing. Click here Pay Processing
  1. Configuration Name: The Pay configuration which is created already is needed to be selected here.
  2. Organization Unit: The name of the organization unit for which the payroll is processed will be selected here.
  3. Validation: Select the validation type which is created before. The validation type can be created depends on the daily attendance, monthly attendance, or any required types.
  4. Period Name: The Pay Period name which was already created can be selected here.
  5. Now, Click the Validate pay process button.
  6. Take the validation result and get it corrected if the validation is failed.
Step 7: Do the payment processing. Once the validation is completed successfully, Again use the Payroll Processing screen to process the salary. Click Payroll Processing for a detailed explanation. Step 8: Verify the details with the salary register – To view the register Now, open the salary register report to verify the details. Go to: Reports > Registers > (Your Company Name) Salary Register. Step 9: If there is any mismatch undo the processing. Any errors present in the payroll process could largely affect the organization. So the Undo Payroll Processing screen plays a major role by removing any discrepancies present in the salary process. Click Undo Payroll Processing for a detailed explanation. Step 10: Do the necessary correction. After the Payroll process is drawn back, correct the errors. And ensure the payroll is not having any other mistakes. Step 11: Redo the processing. Once the errors are corrected, again go to the Payroll Processing screen and carry out the salary process. Click Payroll Processing for a detailed explanation.

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