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Feature – Scheduler for a report

What is a Scheduler? Scheduler is a feature which can be used to schedule a report to be generated through E mail at a specified time to the specified person at a specified frequency (daily/weekly/monthly) Schedulers are useful for reports like late arrival & early departure of employees , total sales and total cash collected etc. which need to be sent on a daily basis at a specified time to the specified person/s within or outside the organisation. Steps for setting a scheduler for a report:

1. Selection of the report for which the scheduler has to be set

2. Pre-settings to be done

3.Setting of scheduler for the selected report

4.Start the scheduler

Lets take an example of setting a scheduler for a Late arrival report. Step 1: Selection of the report (e.g., Late arrival)

Payroll > Reports > Attendance > Late arrival

Step 2: Pre-settings to be done: (A) Create a criteria configuration (.click here) (B) Create a Mail template (C) Time setting in scheduler screen Step 3: (A) Setting of Scheduler for the selected report

Click > Scheduler

(B) Action setting for Late Arrival report (a) To create or to add a new scheduler ,Click Add

(b) To specify the time of mail generation & to specify the Email id of the person

Select the scheduler name as Daily 10.00AM
Select the Action type as Report Mail
Select the Template as LATE ARRIVAL
Select the criteria configuration as late arrival
Select the Report Format as Late Arrival
Enter the mail id of the person to whom the report hast to be delivered.
Click Save

(c) To mark the copy of the mail to more than one person

Click Advanced

Select the To tab
Select the Delivery type as Employee
Select the Employee Name to whom the report mail needs to be delivered
Click Save

Select the Mail CC tab to set the scheduler mail as CC

Select the Mail CC tab
Select the Delivery type as Employee
Select the Employee Name to whom you want to mark a copy of the mail
Click Save

Step 4: Start the scheduler

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