Path: HRMS>Transactions>Leave>Leave Credit Process

Leaves to the employees are credited on the 1st of every month. Depending on what is the credit frequency of a leave type, they are credited to the employee’s account every month, quarter, or year.

The Leave credit process may vary based on the employee type, designation, Ou, branch, etc. So the Leave Credit Process is being declared  and the leave opening details are entered in this screen

1. Biz Transaction Type: Select the Biz Transaction type as Leave Credit from the picklist.
2. Leave No: The Leave number gets generated automatically once filling in all the necessary details.
3. Date: The system default date when crediting the leaves will be selected here.
4. Reference No: The Reference number gets generated automatically once filling in the details.
5. Date: The reference date will be generated automatically.
6. Leave Type: Select the leave credit type from the picklist as per the organization. E.g. Paid Leave.
7. Valid From: Enter the start date of the leave credit.
8. To: Enter the end date of the leave credit.
9. Remarks: Enter the remarks for the leave credit. If the leave credit is created for casual leave, mention Casual Leave and other details.
10. Type of Leave: Select the leave type from the list given.
11. Leave Credit Process: Click the Leave credit process button, now a new window will be opened.
    1. Credit Type: Select the credit type from the list given. The list consists of Regular, Pro Rata, Leave Closing.
    2. Employee Type: Select the employee type from the list. The employee might be a worker or staff etc.
    3. Staff Type: The staff type can be permanent staff, Technical staff, or contract staff, etc.
    4. Work Type: The work types are predefined, select the appropriate type as per the employee.
    5. Pay Group: The employees are differentiated depends on the pay group to process the salary. Select the pay group from the list.
    6. Unit: Select the unit where the employee belongs.
    7. Pay Unit: Select the pay unit where the employee belongs.
    8. Credit Type: There are three different credit types are listed for this field. Select the required credit type.
    9. Working From/To Date: Enter the start and end date for the Credit process.
    10. Days to Choose: Different formulas are created to select the days. Choose the appropriate one.
    11. Leave Type: Select the type of leave, the leave types are predefined.
    12. Number of days: Enter the total number of leave credit days.
    13. Valid From/To: Enter start and end date for the leave credit validity.
    14. Click the Process button.
12. The table below displays the employee name and the corresponding days that are credited for that employee.
13. Employee Name: Select the employee name from the picklist.
14. Days: Enter the number of days.
15. Click the Save button.
16. The popup will appear on the screen with a successful message to confirm that leave opening details are created.