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Introduction – Human Resource Management System

Contents

INTRODUCTION 

In any business, employees might be handling staff payrolls and leave management through manual register entry or MS Excel data entry, or other similar data entry record maintenance offline platforms. But it becomes extremely difficult to follow these traditional methods for any business in this rapidly expanding market where the number of employees also grows to serve more customers. Maintaining paper-based files for each employee requires a lot of labor and space. Besides this, it not only consumes a lot of time and money but decreases productivity thereby reducing the focus on core areas of your business. It is time to incorporate the Human Resource Management System (HRMS) which can handle any number of personnel load efficiently with a flexible approach. Broadly, HRMS contains numerous benefits for business operation and functioning.

HRMS adds value to your business

Strategic function – The management has easy access to HR information which helps them to have a better insight into strategic issues and corporate decision making. Administrative function – HRMS streamlines the workflow in your organization and facilitates horizontal integration across different departments. Besides this, it also sends workflow alerts to employees to abide by the deadlines. Workforce alignment – HRMS helps you in the recruitment of key talent and aligns your workforce to your organizational objectives. It also helps in optimizing the number of employees performing a particular task. Learning and development – The more your employees learn, the more they can teach new recruits and colleagues. The self-service modules help the employees to learn more about work practices responsible for their overall development and promotion within the organization. Business process automation – The common tasks in your HR department including performance evaluation of staff, travel reimbursements, and bookings are easily taken care of with HRMS through its automated system.

Key features of HRMS

Administer payment of salary – It ensures accurate and timely payment of all your employees. It can easily handle salary, allowances, and overtime rates for a complex grading structure existing in your organization through its well-defined formulae. Managing common administrative tasks – We often see that individual handling of time-consuming tasks like travel reimbursement, change in personal information of employees, expense reporting, etc adds a lot to the cost of labor. HRMS will assist you in handling such tasks and save your HR department a lot of time that can be focussed on strategic issues. Talent retention – HRMS helps you design employee retention strategies and programs so that you don’t lose your talented workers to your competitors. So if the attrition rate is high in your organization, HRMS will support you to come over this problem. Manage leave entitlement – HRMS accurately administers leave entitlement, leave encashment, number of leaves taken, and the balance left without any hassle. Performance management – HRMS simplifies the appraisal process by taking KRAs into account. It also keeps a track of the punctuality and attendance of employees. Streamlines the recruitment process – HRMS tracks the applications received for a job posting, shortlisted candidates, and interviews conducted till the appointment of an appropriate candidate. Effective communication – A transparent and easy flow of communication between the HR department and employees facilitates a healthy relationship between the employee and the company. It makes sure that all their concerns are promptly addressed by the company. It also makes reporting much easier as we all agree that most of the companies follow a hierarchical protocol. Managing staffing requirements – HRMS helps you determine the type and number of employees required for a particular job. If though you are starting as a small business, appropriate fulfillment of staff requirements will make you grow. Medical allowances – If you offer medical allowances to your employees and their family members, HRMS will take care of it by tracking and maintaining medical entitlements. Employee training – Your employee needs constant training depending on the job profile he is in. HRMS manages the training requirements of your employees and monitors the cost required to train them. HR portal – The HR portal gives the employees secure access to their due salary and keep a track of salary history, leave entitlement, leave balance, and a lot of other private information. The Proficiency of HRMS centralizes the process of any sector namely, Hospital, Engineering industries, IT and BPO sectors, and also per day shifts like Schools, Colleges, and Government Sectors, how they follow their individual shift timings according to the client requirement and few of their own. So for each individual shift, there will be a change in the employee shift cycle. Each shift cycle, there will be “n” number of employees working in the above-said sectors, to maintain this occupancy, companies nowadays have changed from signing in the register to Biometrics, where the biometrics captures and updates each individual registered in the biometrics database. The database is the hold for recording the employee, for that each employee database has to be entered and monitored in the company HRMS (Human Resources Management System).  Our Good Books HRMS, serves as the backbone of any organization to run the business without any missing the intended data, (why did we mention this?) because the consent of not understanding the attendance or leave, the company strictly follows, has a dry fall. So to make it clear the companies drive the employee while joining and after that, with the help of the HR Policy the concerns have to run upon, which reflects in their Employee Shared Services   

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