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Daily Attendance

Daily attendance is a mandatory procedure or duty that every organization keeps note of regularly.  Organizations of all sizes use attendance systems to record when employees start and stop work, all and the department where the work is performed. Some of the advantages are:
  1. Track login and log out timing, lunches, breaks, lateness, sick, vacation days if any, or other reason when the employee is out of the workplace.
  2. This same process helps the company regular process and commitment.
  3. Daily and Monthly attendance system protects a company from payroll discrepancy and provide both the employer and employees with confidence in the accuracy of their wage payments all while improving productivity.
  4. Reduce the usage of paper and ink. 
  5. Acts as a reporting tool to help management for both schedulings, and absenteeism trends.
  6. At last, improve profitability through continuous productivity. 
Here, we are going to briefly explain the daily attendance for single and multiple employees. Single Employee Daily Attendance When the user opts for a single employee, the following are procedures to obtain a daily attendance. 
  1. Periodically the date prior to the month has to be selected to know the complete months’ punches. 
  2. Select for which employee we need to know the daily attendance, choose the code and the employee name
  3. As per the selected date and record numbers, the daily attendance of the employee will be displayed as shown below. (pic on folder DA 2)
  4. In the Daily attendance, it will show the attendance of the whole month-wise, displaying each date, the activity of the employee.
The details are explained in detail how the Daily attendance works, the beauty of the Daily Attendance is, it records every activity related to the punch in and punch out time, it eventually captures at what time, the employee starts the day and ends with relating to it. We can see the last month’s, complete details of the employee attendance, but these mentioned days may vary from Organization to Organizations. Therefore an employee is entitled to fall under any of these days.  Following this, we can find the employee details from these fields, Date, Shift, Actual work type, Day type, Leave, In time, and Out time. And apart from this, the employee has to manually or automatically enter the reason and remarks to convey to the department or the organization.    Reason - Mentioning of the reason is also another important part in Daily Attendance, the employee may face any kind of situation, the employee may punch the login from onsite,            late coming, sick leave, absent for a day, uninformed leave, or overtime work hours, punch in for a different shift time due to any condition, work from home, client location. So based upon the reason the Daily attendance is calculated for the monthly submission.    The main criteria for calculating the single employee attendance is compared between the Day Type and the Register Day type (REG Day Type).    Register Day type is a default working allotment or shift type given for a single employee, and in turn, allotted for whole department employees. These day types are preferably the same for certain organizations but it also differs as per timing.    To understand it in a simple manner,   
  1. In a workweek, the employee will be given 6 days to work as default, which are subject to change.
  2. From this week’s allotment, the week off may change.
  3. But as this is fixed as week allotment from the organization end, the employee will also be liable to follow the same.
  4. Therefore, the Day type captures the punches by an employee, and the Reg Day type is default given as policy by the Organization. 
  5. When the employee takes a leave of any type, it will be recorded as follows
    1. It will check in the Employee Master punch type if the entry is available it will be marked as present. If the punch is not kept it will recheck the punch type (punch log in hours).
    2. It will check the punch kept in the punch table, here also if the punch is not available it will recheck the leave request. 
    3. If the leave request is been created by the employee then it will see whether what kind of leave has been taken, if leaves not available it will be taken as loss of pay and if available either it will be Earned leave or Casual leave.
    4. Then it will check the permission request and follows the same procedure as the leave request.
    5. If all the above are rechecked and the punch is not available, it will be considered absent.
 
Note: The daily attendance for each employee, is for the purpose of sending the details to the payroll team for processing the monthly salary. 
  Multiple Employee   We discussed pertaining to Single employee attendance details, adhering to it we will know the features about Multiple employees attendance processing. In this multiple employee option, we will be organizing the details for all the employees, it will be calculated as per departments, as per shifts.    In the multiple employee’s entry options, it helps the person who is in charge of collecting and segregating the daily attendance for processing to the next department that is the payroll department, can utilize the option called Load to easily collect the data. Let’s know about this feature further.    The Multiple entry option is made easy by the following illustration.    After clicking the  the below form gets displayed.  By using these filters and selecting the necessary options the load option will display accordingly and the Daily Attendance can be previewed and finalized. The filters available are uniquely separated for the easy usage of the end-user to retrieve the needed information.   Either of these filters will be helpful for the whole organization or for each department. If we need the data of the staff type, then that alone has to be selected, in case we need to segregate the in-depth detail in the same staff type, we can choose the division and the pay group, Unit-wise and the branch if needed and the Pay configuration and specific department as said earlier will display the data needed for daily attendance.    Bulk Punch load   In the bulk punch load option, it is used to capture and record the data as per Shift-wise with which department to process the daily attendance. After selecting the shifts with department it automatically saves the record for the payment processing, summarising all the employees for the month.  This is how the daily attendance, gets processed.   

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