Adjustment Entry in Attendance:

What is Adjustment Entry in Attendance?

This option is helpful in the following situations to make an adjustment in the Attendance before Salary processing.

1. Whenever an employee has forgotten to Punch In or Punch-Out or both.
2. When an employee has forgotten or missed to make a leave request.
3. When an employee could not take a leave request due to an emergency.

In all the above scenarios it is better to make the Adjustment entry(Corrections) in the Attendance of that employee before Salary Processing for that month otherwise the Salary will get miscalculated.

Who can make the Adjustment entry in Attendance?

The Adjustment entry in the attendance can be made by the employee himself by logging into his ESS portal or by an  Incharge who is authorised to do the adjustment for all the employees.

How to make an Adjustment Entry in Attendance?

Step1: Login to the ESS Portal

Path: Report > Daily attendance > Select the Period – The attendance for the period gets displayed as shown below.

In the rightmost part of the screen, there are two options available.

• Attendance Rectification: This is used for making the adjustment in punch timings.
• Apply leave on duty: This is used to make the adjustment in leaves.

(A) To adjust the punch details.

 Step2: 

Path: Go to  Attendance Rectification column > Click the “Forgot to swipe” button in the respective date which needs the adjustment to be made. for e.g., if the attendance of 20th May’21 needs to changed the corresponding “Forgot to swipe” button

Step3: The Attendance Adjustment Request  Lightbox opens up

Step4: Enter the following fields.

Date: The selected date gets displayed. automatically.

InTime: Enter the In Time. Make sure to follow the 24 hrs Clock while making this entry 

OutTime: Enter the Out Time. Make sure to follow the 24 hrs Clock while making this entry. 

Alert: For e.g., If you enter the Out Time as 4.30 it is not considered as 4.30 PM (evening) instead it is considered as 4.30 AM of the next day and the adjustment entry leads to further errors. To prevent this make sure to enter the 4.30 PM as 16.30. 

DayType: Select from the pick list 

Leave Type: Select from the pick list.

Shift: Select from the pick list.

Reason: Select from the pick list.

Remarks: Enter the details.

Step5: Click the Create Request button. The details are saved with a Reference no which is displayed to confirm that the adjustment entries made have been updated.

(B)To adjust the leave details

Step2:

Path: Go to  Apply LeaveonDuty header > Click the Apply LeaveonDuty button on the respective date which needs the adjustment entry to be made.

Step3: The Apply Leave /On Duty  Screen Lightbox opens up 

Step4: Enter the following fields.

Leave / OnDuty No: Gets generated automatically only on entering all the fields & saving.

Employee: The selected employee name gets  displayed 

Date: The system date gets displayed by default.

From Date: Enter the date using the calendar icon for the adjustment to be made.

To Date: Enter the date using the calendar icon for which the adjustment to be made.

Type: Select the Leave Type from the picklist.

Number of Days: The no. of days gets displayed.

Attachment: There is an option to attach any files like a written letter of request or confirmation.

Status: Select the status

Reason: Enter the remarks

Step4: Click the save button.

The details get saved and the leave request number gets generated automatically to confirm the adjustment made.