Shift Master

Shift Master mainly implies the sectors which have a different set of Shift timings the company revolves through. 

Basically, the shift basis changes accordingly, for example, manufacturing units follow a few different kinds of patterns, its mandatory procedure of production is benefitted only when the continuous running of the unit brings the output. 

For each individual shift, there will be a change in the employee shift cycle. Each shift cycle, there will be “n” number of employees working in the above-said sectors, to maintain this occupancy, companies nowadays have changed from signing in the register to Biometrics, where the biometrics captures and updates each individual registered in the biometrics database. The database is the hold for recording the employee, for that each employee database has to be entered and monitored in the company HRMS (Human Resources Management System). 

Now, let’s get started, 

{HRMS – Master – Attendance Settings – Shift Master}

In this tutorial, we will be discussing the different Shift Master which are allocated to the employee. Commonly there are these different shifts be applicable in any sector, with the description anyone can easily understand and apply the shifts

• General Shifts – Applicable for Admin executives, Managerial executives.
• Production Shifts – Applicable for Skilled and Contract employees.

General Shift 

The General shift is also a fixed shift, this shift is allotted only for the Administration or Management level employees. General shift and Production shift cannot be combined to bring the shift timings properly, so this is exclusively for the management level employees. But the shift timings prescribed by the HR policy doesn’t differ unless needed. In the General shift, the shift allowances are not added to their shift timings, because they stick one Shift pattern and doesn’t revolve. 

Step 1:

Once the Shift Pattern screen is displayed we can see the above tabs to choose which description to choose,

After the code is choosing against the description the following pattern are displayed,

Here, the Production Shift is not selected because the General Shift employee fall under the shift timings mentioned on the screen.

See the Start time and the end time for General Shift – starts from 9:00 AM to 17:30 (5:30 PM) and it also has two variable times that is two halves – first half from – 9:00 AM to first-half end time – 13:30 (1:30 PM) and the second half start time – 14:00 (2:00 PM) and the second half end time – 17:30 (5:30 PM). 

But in the general shift, the duration is calculated in hours to easily collect the hours of work the employees are allotted to, 

Total hours of work: 510 minutes (8 hours 50 minutes including break hours)

Break Minutes: 30 minutes

Exclude Break hours: 480 minutes (8 hours of work allotted) 

Full Day or Half Day Minutes classification

The default working minutes is calculated and given as 480 minutes, but when the employee works only between 200 – 400 minutes from the 480 minutes, the attendance will default to be taken as Half a day leave. 

When the employee, on any occurrences was unable to work for the complete attendance hours and logs out earlier below 200 minutes or less than that, the employee attendance will be marked as Absent. It falls between the minutes allotted for the employee and this applicability is for the entire organization. 

As this screen explain the employee’s, minutes have been contributed for the whole day will be processed for the attendance and as well as for Payroll Periodic calculation, monthly wise, substituting the days of work.

First Cut of minutes

The heading itself states the First half cut of minutes, meaning when the employee did not punch in at the scheduled office hours, for example from 9:00 AM to 6:00 PM, instead of the employee punches or logs in 15 minutes late, the attendance will capture it as half a day absent. 

Second Cut of Minutes

The same allotment is for the second half also, this will automatically generate the half-day for the late coming. To make it easy, in the Second cut off minutes the employees leave early before log out time, it can also be taken as half-day absent.