Purchase Order

Purchase Order is a commercial document used to request someone to supply something in return for payment and providing specifications and quantities.

It is the agreement to purchase from the supplier a specific quantity of product or service at a specific price and subject to specified conditions.

The document records the description, quantity, rate and related information of goods and services to be purchased. All items purchased should have a Purchase Order associated with it. A Purchase Order should be created, preferably by the purchasing department, for all items purchased for resale or internal use.

This is the Requisition made from the stores department to the Purchase Department. The Storekeeper raises the Purchase Requisition based on the Stock available and the indent raised from all the other departments. The local purchase is made through purchase requisition.

The Party who has the ability to deliver the items is important for this document. For that, select/enter the type of Party (supplier / dealer/ customer) to whom you are placing this order / Requisition. Normally the Party type for Requisition is ‘Supplier’. Based on the selected option a list of all the active suppliers will be displayed in the Smart Finder. If the party type is not selected, the list will display all the active sub ledgers.

If the numbering option of the selected document is Manual, then enter the document number otherwise Goodbooks will automatically generate Document number.

Enter the date on which the document is created. GoodBooks automatically displays the accounting date. You can enter any other financial date as per requirement. F4 key is used to pop-up a calendar to easily select the date. Enter the reference number for the document, if there is any requirement for the same along with the reference date. This  is the identification number to which this document refers to. If the order is placed on the basis of a quotation, enter the quotation number here.

Enter required before date which is the final date that the supplier should supply the goods. This is basically the date before which the goods are required by the indenting department. F4 key is used to pop-up a calendar to easily select the date it should be greater than the invoice date.

Available Features

• Add On Details
• Allocation
• Load Document Wise or Load All
• Batch Details
• Delivery Schedule
• Additional Charges
• Other Charges
• Brokerage
• Pack
• Process List

Goodbooks does not allow modifying or canceling the purchase order Document directly. You could do so only in the Purchase order Amendment or purchase order closing transaction.